WRAL Bylaws

 

Preamble: The League was organized in January of 1974 under the sponsorship of the Wheat Ridge Parks and Recreation Department of the City of Wheat Ridge.
Article I. NAME: The name of this club shall be: 'Wheat Ridge Art League.'
Article II. PURPOSE: To pursue the study of the fine arts; to encourage each member in his/her creative work; to educate members in the organization and mechanics of art exhibition; to encourage originality by the members; and to provide League members the opportunity to obtain public recognition.
Article III. MEMBERSHIP: Membership is open to any person, 18 years of age or older, who is interested in pursuing the aims of Article II. Members in good standing are encouraged to actively pursue recognition in the art community by displaying their work in the League's regularly maintained exhibits and special shows.
Article IV.

DUES:
Section 1. The annual dues shall be $30 per year, payable on or before the last day of January for the ensuing year. The fiscal year shall be from January 1 through December 31 of each year. If a new member joins during the fiscal year, the dues will remain $30 until the end of August, thereafter will be $15 for the remainder of the year.
Section 2. Honorary members are the original members of the Wheat Ridge Art payment for workshops or entry fees for special exhibits.)

Article V. MEETINGS:
Section 1. The regular meetings shall be held on the last Tuesday of each month except December. The time and place shall be designated in the standing rules.
Section 2. Should a meeting day fall on a holiday, or should an emergency occur, the President and one officer may change the day or cancel the meeting.
Section 3. The officers shall be elected and installed at the November meeting.A brief written annual report will be submitted at the January meeting by the preceding year's officers.
Section 4. Special meetings may be held on call of the President and one officer, and may be called on written request of members.
Section 5. Members at meetings shall constitute a quorum.
Article VI. OFFICERS AND DUTIES:
Section 1. The President shall preside at the meetings of the League and the Executive Board, appoint all committees and perform the duties that usually involve the Presidency. The President shall appoint such committees and/or chairpeople as the work of the League shall require.
Section 2. The Vice President shall serve as Membership Chairperson, and as consultant to the Exhibition Chairmen and may form a committee to maintain the League's Art standards. The Vice President shall preside at meetings and board meetings in absence of the President, or at the request of the President.
Section 3. The Secretary shall keep minutes of the general meetings and those of the Executive Board for the League's permanent records, file all reports, notify newspapers of meetings and special events, and preserve all papers and properties of the League. Duties include correspondence on behalf of the League.
Section 4. The Treasurer shall receive all moneys received into the League's bank account and issue receipts therefore. Disbursements shall be made from these funds only on the approval of two officers. The Treasurer shall keep accurate records of receipts and disbursements and submit a written report each month to the Executive Board and report to the League. The Treasurer shall submit the books and receipts for audit before the January meeting. The auditor will be appointed by the President from the membership. The Treasurer shall maintain a written record of members in good-standing (paid dues) and provide an updated list to the Secretary, VicePresident and President as needed throughout the year.
Section 5. Newsletter Editor, Program Chairperson, Carnation Festival Chairperson, Historian, and Librarian and Webmaster are volunteer or appointed positions as the work of the League shall require.
Article VII. ELECTIONS, TERMS, and VACANCIES:
Section 1. At the regular meeting in October a Nominating Committee shall be appointed. This committee shall present at least one nominee for each office at the November meeting.
Section 2. Following the report of the nominating committee, nominations shall be invited from the floor. Voting shall be by ballot except when there is only one nominee for an office when voting may be by voice.
Section 3. Only members in attendance shall be entitled to vote.
Section 4. Officers shall be elected at the November meeting and shall serve for a term of one year. The officers shall assume their duties on the January following the election and installation.
Section 5. Should a vacancy occur in any office, including that of the Presidency, the office shall be filled by vote of the League at the following meeting. Nominations shall be from the floor.
Article VIII. EXECUTIVE BOARD:
Section 1. The Executive Board shall be composed of the elected officers of the League. President, (past President), Vice President, Secretary (recording and corresponding), and Treasurer.
Section 2. The Executive board shall manage the general business of the League, develop an operational budget. approve the arrangements for exhibits, ways and means projects and such other duties as may be referred to it by the League.
Section 3. Four members shall constitute a quorum at all Board meetings. Board meetings shall be held as needed. Time and place to be determined in the standing rules.
Article IX. DISCIPLINE:
Section 1. Members whose dues are not paid by the close of the January meeting shall be dropped from membership and can be reinstated only by payment of the annual dues.
Section 2. To participate in League shows and exhibits, a member must be in good standing and shall be allowed to participate in a League show at the discretion of the show Chairperson. Members must attend at least one League meeting within three months prior to a membership show to be allowed to exhibit.
Article X. WORKSHOPS:
Section 1. Since the League may choose to conduct workshops as part of fulfilling its purpose of pursuing the study of fine arts, the league shall establish policies to provide direction for administering workshops.
Section 2. The Treasurer shall maintain a separate accounting of workshop income and expenses and shall post such income and expenses to the regular accounting books.
Section 3. Workshop Administration Policies:
 

a. Attendance Fees: Fees to be charged to workshop attendees will be set by vote of the membership of the League. Fees are to be paid at the time of registration.
b. Cost of Workshop: The maximum amount to be paid to any workshop artist will be set by vote of the membership of the League.
c. Attendance by Nonmembers: Nonmembers will be invited to participate on a space-available basis in a workshop. Non-members will be charged $5 more than the fee charged to members.
d. Refunds: There will be no refunds other than the cancellaction of the workshop.
e. Self-sustaining Workshops: Workshops are to be self-sustaining and not subsidized by member dues. The cost of the demonstrating artists and room rental fee will be paid from the receipts of workshop fees.
f. Funds: Funds from workshop fees may carry over from one workshop to another; and from year to year.
g. If there are positive funds in the workshop account, those funds may be used to: 1) defray costs of a workshop that does not have sufficient fees from attendees to cover theexpense; 2) reduce or eliminate the fees to members for a workshop; or 3) to help fund additional workshops in the following year. Non-members continue to pay the established non-member fees.
h. If there are no funds in the workshop account, and fees collected for a workshop are not sufficient to pay the costs for a workshop, the League may fulfill $50 of the shortfall from its general account. If there are insufficient funds to cover the costs of a workshop, even with the League supplemental $50, then the workshop will be cancelled or rescheduled.
i. Workshop Cancellation Cancellation conditions for a workshop will be negotiated with the workshop artist. If cancellation is necessary due to lack of funds to pay the cost of a particular workshop, compensation to the workshop artist will be provided, as negotiated with the workshop artist. (Suggested fee $50.)

 
Article XI. AUTHORITY:
Robert’s Rules of Order in all cases not otherwise provided for in these bylaws.
Article XII. AMENDMENTS:
The bylaws may be amended at any regular meeting by a two thirds (2/3) vote of members present provided notice is given at the preceding meeting.
Article XIII. POLICY:
The Wheat Ridge Art League shall be non-partisan, nonpolitical,and show no discrimination as to color, creed, gender or race.
Article XIV. CARNATION FESTIVAL:
Section 1. The League shall host a membership show at the Carnation Festival once a year as part of fulfilling its purpose of pursuing the study of fine arts. Therefore, the League shall establish policies to provide direction for administering the show.
Section 2. Participating members shall pay an entry fee of $25 and abide by the policies of the show.
Section 3. The Treasurer shall maintain all accounting for the art show. All expenses shall be posted to the regular accounting books. Treasurer will record and disperse payments to all artists whose work sold at the art show.
Section 4. The Chair is responsible for establishing a committee and holding meetings. All committee members will assist in setting up and dismantling the show. All artists participating in the art show must volunteer during the show.
Section 5. The Chairperson will represent the League in the Carnation Festival Planning Committee meetings as a board member. The League will pay the fee for membership as required.